You can set up automatic transfer rules to transfer funds between your Bluevine accounts when certain balance conditions are met. Automatic transfer rules can help streamline your business operations and aid in creating a profit-first approach to accounting for your business. This article outlines setting up and managing automatic transfer rules from your dashboard.

What kind of rules can I set up?

At this time you can set up the following rule type:

• Percentage based: move funds to another account(s) when a designated account exceeds a set balance

• Minimum balance: move funds from one account to another to maintain a certain balance for the receiving account

How do I set up an automatic transfer rule?

1. Sign in to your Bluevine dashboard¹

   • Note: You must be an Administrator or Authorized User on the account to add an automatic transfer rule. For a list of additional user permissions, check out our support article 

2. Select the Settings icon in the upper right-hand corner and go to the Checking tab

3. Click Create rule

   • Note: Your account needs an active sub-account to create an automatic transfer rule. If you don’t have an active sub-account, click Add sub-account on this page

4. Select a rule type, then click Next

   

• For creating a percentage based rule, proceed to the steps for setting up a percentage based rule below

• For creating a minimum balance rule, proceed to the steps for setting up a minimum balance rule below

Setting up a percentage based rule  

1. Create a Nickname for the automatic transfer rule

   • The nickname must be unique and not previously used for an existing rule, even if the existing rule is deactivated 

2. Select an Account to manage

   • Select from either your main Bluevine Business Checking account or any active sub-accounts

3. Enter a Maximum balance to keep

   • This amount is the maximum balance the selected account will hold. All funds above this amount will be transferred to the account(s) you choose to receive funds

4. Choose how to distribute the excess balance:

   • Enter an amount (%) and an account that will receive funds

     • The amounts entered must equal 100%. 

   • Click Select another account to transfer funds above the threshold amount to more than one account 

     • The rule can disperse funds to as many as 5 open accounts

5. Choose the Frequency for the automatic transfer to take place

   • Choose Daily (end of each day), Weekly (end of day each week), or Monthly (end of day each month)

6. Select a Start date for when the automatic transfer rule should begin 

   • The earliest start date you can select is the next day following the current date 

   • You can select a date up to three months out from the current date

7. Click Next

8. Click Create rule after verifying the information looks correct

   • Select Edit automatic transfer rule to edit any information before proceeding

If successful, the rule is now created, and a confirmation email will be sent to the email registered to your account. View the rule by navigating to the Checking tab within Settings in your dashboard.

Setting up a minimum balance rule

1. Create a Nickname for the automatic transfer rule

   • The nickname must be unique and not previously used for an existing rule, even if the existing rule is deactivated 

2. Select an Account to manage

   • Select from either your main Bluevine Business Checking account or any active sub-accounts

3. Enter a Minimum balance to keep

4. Choose which Account to transfer from 

   • This is the account that will be used to collect the required balance

5. Choose the Frequency for the automatic transfer to take place

   • Choose Daily (end of each day), Weekly (end of day each week), or Monthly (end of day each month)

6. Select a Start date for when the automatic transfer rule should begin 

   • The earliest start date you can select is the next day following the current date 

   • You can select a date up to three months out from the current date

7. Click Next

8. Click Create rule after verifying the information looks correct

   • Select Edit automatic transfer rule to edit any information before proceeding

If successful, the rule is now created, and a confirmation email will be sent to the email registered to your account. View the rule by navigating to the Checking tab within Settings in your dashboard.

How do I view and edit an active auto-transfer rule?

1. Sign in to your Bluevine dashboard

2. Select the Settings icon in the upper right-hand corner and go to the Checking tab 

3. Select the three dots next to the active automatic transfer rule to edit

   • An active rule will have a green “Active” label next to it

4. Click View/Edit

   

5. Edit the details to change and click Next

   • To exit without making any changes, click the X in the right-hand corner of the screen 

6. Click Save changes on the confirmation screen after verifying the information looks correct

   • Select Edit automatic transfer rule to edit more details

   • Important: If the automatic transfer is scheduled for the current date, the rule must be edited by 11pm ET for changes to take effect that day

How do I deactivate or reactivate an existing automatic transfer rule?

1. Sign in to your Bluevine dashboard

2. Select the Settings icon in the upper right-hand corner and go to the Checking tab 

3. On the Checking tab of this page, click the three dots next to the automatic transfer rule to be deactivated or reactivated

4. Select either Deactivate or Reactivate

   • Important: If the automatic transfer is scheduled for the current date, the rule must be deactivated/reactivated by 11pm ET for changes to take effect that day

   • When reactivating a rule, its start date will remain the same as when the rule was originally created. Your reactivated rule will run on the frequency you selected if the rule condition is met.

How do I delete an automatic transfer rule?

1. Sign in to your Bluevine dashboard

2. Select the Settings icon in the upper right-hand corner and go to the Checking tab 

3. On the Checking tab of this page, click the three dots next to the automatic transfer rule to be deleted

4. Click Delete

5. Click Delete on the confirmation screen

   • Important: If the automatic transfer rule is scheduled for the current day, the rule must be deleted by 11pm ET for it not to take place that day

An email confirming the rule has been deleted will be sent to the email address registered to your account.

Frequently Asked Questions

Can I set up a rule to transfer excess cash to/from an external account?

Currently, it’s only possible to set up automatic transfer rules among your Bluevine accounts. 

How can I transfer money back that was auto-transferred based on a rule I created?

You can transfer money between your Bluevine accounts at any time by clicking the Transfer Money button on the Checking tab of your dashboard. 

Why can’t I add an automatic transfer rule?

If you’re having trouble adding an automatic transfer, we recommend the following: 

• When giving an additional rule a nickname, it cannot be one that you’ve already given to an existing rule, even one that is deactivated

• Confirm you’ve entered information in all of the required fields. You’ll see a red error below any fields that are missing information

• Make sure the distribution amounts add up to 100%

• Confirm that the amount you’ve entered in the “maximum amount to keep” or "Minimum balance to keep" field is not greater than $10,000,000

If you’re still having trouble, we recommend trying the steps in our support article, Why isn't my dashboard working?

1  Adding and managing an automatic transfer rule is only available on the desktop or mobile browser version of the Bluevine dashboard.